Selective row-level sync

Disable sync for specific records

Overview

Selective row-level sync lets you pause syncing for individual records without turning off your whole sync. Add a checkbox field (e.g., "Sync Enabled") in the source app you want to control from. When the box is unchecked, Whalesync will not sync that record. Re-check it and Whalesync will resume syncing the record.

How to enable selective row-level sync

Selective Sync Interface

1. Edit your Whalesync base

2. Select the desired table

3. Open the Advanced settings tab

4. Enable the "Selective row-level sync" toggle for the app you want to control from

5. Choose the field that you want to use to control syncing. Only compatible fields will be available.

6. Save changes

How it works

• When the control field is checked, the record syncs normally.

• When the control field is unchecked, syncing is paused for that record.

• While paused, changes from either app are ignored for that record.

• When re-enabled, Whalesync resumes syncing the record.

The control field should not be a mapped column.

Compatible fields

Only checkbox or boolean fields are eligible to use to control row-level syncing.

Examples by app:

• Airtable: Checkbox

• Notion: Checkbox

• Webflow: Switch

• Postgres & Supabase: boolean

• Google Sheets: boolean

Behavior details

• Paused means Whalesync detects the change but purposefully ignores it for that record.

• The pause applies bi-directionally: edits in either connected app will not sync while paused.

• Re-enabling resumes normal behavior. If both sides changed while paused, the most recent changes win (per Whalesync's versioning).

• The sync overview can display how many records are currently paused in a table.

FAQs

Do I need to map the control field to the other app?

No. The control field should only exist on the side you want to control from and should not be mapped.

What happens if I edit a paused record on the other app?

Changes are ignored while paused. When you re-enable syncing, edits made in either app will sync. If the same field was edited in both apps, the most recent change wins.

Will the records still count toward my limits if they are paused?

Yes. Selective sync is intended for temporarily pausing the syncing on a record while you edit it. The record still counts toward quota.

Can I use filters with selective row-level sync?

Yes. Table filters and selective row-level sync are additive. If a record is filtered out, it will not sync regardless of the control field.

Does this replace using a "Draft" status in my CMS?

No. Draft status may hide content on your site. Selective row-level sync simply pauses syncing, so your live content can remain published while you edit.