Frequently asked questions

Who is behind Whalesync?

We're a team of builders, developers, and no-coders committed to making data syncing more accessible. Our teammates bring experience from companies like Google, Amazon, and Microsoft. We're backed by some of the no-code data world's best investors.

Will Webflow records be live after a sync?

Yes. Webflow records will be Published by default when synced from Airtable.

How do I create a slug field in Airtable or Notion?

In Airtable you can use a Single Line Text Field if you’d like to enter slugs yourself or a Formula field to have slugs generated automatically.

We recommend using the following formula in Airtable to ensure slugs have the correct format:

LOWER(REGEX_REPLACE(REGEX_REPLACE(REGEX_REPLACE(TRIM({Name}), "[^a-zA-Z0-9- ]", ""), " ", "-"), "-+", "-") & "-" & RIGHT(RECORD_ID(), 5))

In Notion:

replaceAll(prop("Article Title"), "[^a-zA-Z0-9- ]|,| ", "-")

How is Whalesync different from Zapier?

In short, Zapier is an automation tool whereas Whalesync is a data syncing tool. Zapier is highly flexible and lets you architect logic such as β€œwhen a record is updated in Airtable, create a new record in Webflow, and then send an email.”

Whalesync is less flexible BUT amazing at keeping two data sources in sync with little effort. You just connect Airtable and Webflow and Whalesync creates, updates, and deletes records bi-directionally automatically.

For a more detailed breakdown, check out: How is Whalesync different from Zapier?

How does Whalesync count records?

Whalesync only counts the records that you keep in sync and we don't "double-count" records across a Whalesync base. For example, let's say you have two Airtable bases:

  • Base 1 β†’ 100 records

  • Base 2 β†’ 0 records

Then you use Whalesync to sync Base 1 and Base 2, so now each has:

  • Base 1 β†’ 100 records (in sync)

  • Base 2 β†’ 100 records (in sync)

In total Whalesync would count that as 100 records. If you have other Airtable bases in your account (e.g. Base 3, Base 4, etc.). None of those would count towards your Whalesync total until you start syncing them.

What happens if I 1-way sync from Airtable to Webflow, but update data in Webflow?

While Whalesync offers full 2-way sync, you can also use Whalesync for 1-way sync. For example, you might want to 1-way sync data from Airtable to Webflow.

In this scenario, if you update data in Webflow, it will not automatically get replaced by what's in Airtable. With a 1-way sync from Airtable to Webflow, Whalesync only monitors for changes in the source (Airtable) and not in the destination (Webflow).

Any time an update happens in Airtable, it will sync to Webflow and overwrite the corresponding record.

What data does Whalesync store?

While there are slight differences for each connector, as a general rule, Whalesync stores your:

  • Records

  • Database/site ID

  • Table/column names and IDs

  • API keys

Our database uses encryption for data storage. We encrypt API keys and private URLs at rest with AES-256, thus double encryption for those.

As an example, for Airtable, Whalesync stores your records, your Airtable base ID, table name, column names, your Airtable API key, and a URL to a private view of your base.

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