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  • What is Whalesync?
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    • Quick start
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  • Popular Syncs
    • Webflow + Airtable
    • HubSpot + Notion
    • Supabase + Airtable
    • Notion + Google Sheets
  • Connectors
    • Affinity
      • Authorize Affinity
      • Full records vs. shallow records
      • List-specific fields
      • Notes in Affinity
    • Airtable
      • Airtable view sync
      • Airtable API quota
    • Attio
    • Google Sheets
      • Formatting columns
      • Foreign keys
      • Multi-select fields
      • Avoid sort range
      • Whalesync ID column
    • HubSpot
      • Associations
      • Webhooks
      • Merging records
    • Memberstack
      • Authorize Memberstack
      • Memberstack custom fields
    • Notion
      • Notion page sync
    • Postgres
      • Authorize Postgres
        • AWS (RDS)
        • Basedash
        • DigitalOcean
        • Heroku
        • Neon
        • Render
        • Supabase
      • SQL scripts
      • Primary key snippets
      • Foreign key snippets
      • Terminology
      • Multiple foreign keys in a single field
      • How to sync Postgres views
    • Salesforce
    • Stripe
      • Authorize Stripe
    • Supabase
      • Adding default values to primary keys
      • How to sync Airtable linked records with Supabase foreign keys
      • Why does Whalesync create a database user?
      • Why do I need an ID column?
      • SQL scripts
      • Primary key snippets
      • Foreign key snippets
      • Terminology
      • Multiple foreign keys in a single field
      • How to sync Postgres views
    • Webflow
      • Supported fields - (AT x WF)
      • Webflow Memberships sync
      • Webflow status field
  • Previous connectors
    • Bubble
      • Authorize Bubble
    • Close
    • Copper
    • MS Dynamics CRM
    • Outreach
    • Pipedrive
      • Pipelines
    • Shopify
      • Authorize Shopify
      • Syncing images
      • Syncing variants
      • Tutorial videos
      • Theme Template field
    • WordPress.com
    • WordPress.org
      • Quick Start Guide: WordPress.org
      • Authorize WordPress.org
      • Advanced Custom Fields (ACF)
      • How to sync images
      • Supporting tables
      • Tutorial
      • WordPress status field
    • Zoho CRM
  • Features
    • Two-way sync
    • Issues
    • Operations
    • Record matching
    • Filters
    • Auto-create tables
    • Additional features
      • Automapping
      • Creating users via Whalesync
      • Delete protection
      • File hosting
      • HTML and Markdown field extensions
      • Relation fields
      • Sync preview
  • Resources
    • Support
      • Sync behavior questions
      • Common errors - Airtable
      • Common errors - Notion
      • Common errors - Postgres
      • Common errors - Webflow
      • FAQ
      • Field compatibility
      • How to get record IDs
      • How to change your sign-in
      • How to change your email
      • How to add additional email addresses
      • How to update your tax ID number
      • How to create a slug field in Airtable
      • Known issues
      • Multi-select to multi-reference
      • Transfer Webflow site to another account
      • Troubleshooting attachment fields
      • Webflow deprecating v1 APIs
    • Template Packs
  • YouTube
  • Security
  • Changelog
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On this page
  • How is Whalesync different from Zapier?
  • How does Whalesync count records?
  • What data does Whalesync store?

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FAQ

Frequently asked questions

PreviousCommon errors - WebflowNextField compatibility

Last updated 8 months ago

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How is Whalesync different from Zapier?

In short, Zapier is an automation tool whereas Whalesync is a data syncing tool. Zapier is highly flexible and lets you architect logic such as “when a record is updated in Airtable, create a new record in Webflow, and then send an email.”

Whalesync is less flexible BUT amazing at keeping two data sources in sync with little effort. You just connect Airtable and Webflow and Whalesync creates, updates, and deletes records bi-directionally automatically.

For a more detailed breakdown, check out:

How does Whalesync count records?

Whalesync only counts the records that you keep in sync and we don't "double-count" records across a Whalesync base. For example, let's say you have two Airtable bases:

  • Base 1 → 100 records

  • Base 2 → 0 records

Then you use Whalesync to sync Base 1 and Base 2, so now each has:

  • Base 1 → 100 records (in sync)

  • Base 2 → 100 records (in sync)

In total Whalesync would count that as 100 records. If you have other Airtable bases in your account (e.g. Base 3, Base 4, etc.). None of those would count towards your Whalesync total until you start syncing them.

What data does Whalesync store?

While there are slight differences for each connector, as a general rule, Whalesync stores your:

  • Records

  • Database/site ID

  • Table/column names and IDs

  • API keys

As an example, for Airtable, Whalesync stores your records, your Airtable base ID, table name, column names, your Airtable API key, and a URL to a private view of your base.

Our database uses encryption for data storage. We encrypt API keys and private URLs at rest with , thus double encryption for those.

How is Whalesync different from Zapier?
AES-256